About Us:

NYSTEC is a nonprofit technology consulting company, advising agencies, organizations, institutions, and businesses since 1996. We’re independent and vendor-neutral, so we have our clients’ best interests at heart. At NYSTEC, we know that we succeed when individuals and teams flourish personally and professionally, so our benefits and perks support that mindset.

About the Role:

The office administrator provides high-level general administrative support to the general corporation, including both Internal Services and the Service Delivery practices by providing outstanding service to internal and external stakeholders. This role increases the organization’s effectiveness by proactively coordinating and managing schedules, projects, deadlines, and commitments. This role performs activities as directed, including conducting research, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, providing facilities maintenance, procuring goods and services, providing inventory control, and scheduling meetings. Works under general supervision, receives minimal instruction for new assignments, and exercises a high degree of initiative and discretion in the completion of assigned tasks.

This role will be based out of Rome, New York.

Key Responsibilities

• Provide logistical support for meetings and events, including facility coordination (arranging food and beverages as needed).
• Plan, coordinate, and manage internal resources and vendors to support corporate events — to execute and operate within budget.
• Provide assistance with travel coordination and event registrations.
• Perform general office duties, including monitoring and maintaining office supplies and managing office common areas.
• Open, sort, and distribute incoming correspondence, including faxes, mail, and express deliveries.
• Answer incoming calls, screen, and take messages as appropriate.
• Greet guests and escort to appropriate meeting rooms, as applicable.
• Conduct IT related equipment shipping and tracking.
• Negotiate the purchase of goods, services, and parking contracts.
• Review and approve employee expense reports.

About You:

Required Qualifications

• Knowledge of administrative and business principles.
• Highly responsive to internal and external customer needs.
• Detail oriented and high level of accuracy.
• Excellent time management skills and ability to multitask and prioritize.
• Strong emphasis on discretion and confidentiality.
• Proficient with Microsoft Office suite of products, including Word and Outlook.
• Ability to work onsite as necessary, two to three days per week.

Preferred/Desired Qualifications

• Self-starter with excellent problem-solving skills.
• Sound judgment and independent decision-making ability.
• Displays a strong personal commitment to successfully completing all projects.
• Builds and maintains positive relationships with open and honest communication, mutual respect, and strong teamwork.
• The ability to become a certified notary public within six months of hire.

Education and Experience

• A high school diploma and five years of work in an office environment in an administrative capacity. An equivalent combination of advanced education, training, and experience will be considered.

The rate for this role is $29.04-$34.69 per hour.

It is NYSTEC's policy to provide equal employment opportunity (EEO) to all individuals, regardless of actual or perceived race, color, creed, religion, sex or gender (including pregnancy, childbirth, and related medical conditions), gender identity or gender expression (including transgender status), age, national origin, ancestry, citizenship status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, military service and veteran status, sexual orientation, marital status, or any other characteristic protected by local, state, or federal laws and ordinances. NYSTEC is strongly committed to this policy and believes in the concept and spirit of the law.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact recruitment@nystec.com if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future.

Learn more about NYSTEC by visiting www.nystec.com.